most project managers track individual project plans in separate microsoft project files. but what happens when you want to create a summary-level timeline of multiple projects so that you can see the schedule for the entire program? this article describes how to use onepager pro to create a multi-project summary timeline using the microsoft project data you already have: note: if you already have a master project file or integrated master schedule, you can import that into onepager instead of importing each project plan individually. onepager can build a multi-project timeline from either a master file or a series of individual files, so this is up to you. continue fine-tuning the look and feel of your multi-project timeline until it’s perfect, and then save it as a pdf or powerpoint presentation to share with the rest of your team.
here’s how to create a multi-project timeline from smartsheet: on the other hand, if you want to bring in a different set of rows from smartsheet besides just the summary tasks, you can add a checkbox field to smartsheet called onepager and use that as the basis for filtering instead. holding down the ctrl key on your keyboard, select all of the smartsheet projects that you want to import. onepager will import the selected rows from all three smartsheet projects and create a multi-project timeline that looks something like this: the example above includes a few minor formatting adjustments, like changing the font size, and swapping chevron task shapes for rectangles. to do this, right-click on any existing column in smartsheet, then choose insert column left: before clicking ok, we want to make sure that the row id is not going to repeat between any of your other projects.
usually smartsheet uses a simple number for the row id, but that can be a problem since the same number can appear in multiple projects. we will create a timeline for each subproject, which means we want to have a project name column that clearly states which smartsheet project each task belongs to. go to file > export > export to microsoft excel: before building your multi-project timeline, repeat these first few steps for all of your other smartsheet projects that you want to include in your report. in addition, we can turn on a swimlane based on the same project name field so that the project names appear in a column on the left-hand side of the chart.
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