Expense report template

Expense report template is a sample document that shows the details of expense during the day, week or month. A per-designed sample expense report can help both individuals and business to have a unified format in reporting and calculating expense.


Expense Report Overview

Expense report needs to comply with company policy. Business may have different policies for your travel or business expenses. Companies adopt these policy for the appropriate level of accounting & business controls to ensure that expenses are reviewed & approved by the appropriate person. Under common circumstance, Expense reimbursement forms, together with required documentation, must be submitted to the employee’s immediate supervisor for review and signature approval.

Expense report needs to provide related documentation. Before submitting your expense report, it is important to have relevant documentation. For example, many business organizations requires that the expense payment need to be accompanied by receipts. Some companies may give a threshold of $50 for all the items in your expense report.

Expense Report Template Outline

There are free report template you can download for reference, however, you may decide to create your own sample expense report template based on your own needs. In the process of designing your own expense report template, it is important to consider the report template style, format and layout.

The first key part in expense report template is the background information. In the section, you need to give details of the company and the reporting person. For example, the company name:___; Address:____; Name:____; Purpose:____; Duration:____ etc.

The second key part in expense report sample is the details of the expense. In the section, you need to give detail description of the expense. For example, Date:____; Expense Amount:___; Description:___; Hotel:___; Transport:___; Entertainment:___; The total:___.

The last key part in expense report form is the signature approvals. In the section, you need to show the supervisor name and the space for signature. For example, the Expense code:___; The supervisor signature:___; Accounting signature:___.